Data & exports

What Data shows#

Administrators can open Settings → Data to see everything the workspace stores, read-only. Tables lists every app's tables, with the app each belongs to and how many rows it holds. Open a table to search and sort its rows, see what its columns hold, or open one record with every field. Files shows how much of your plan's storage is in use and which app's folders use it, down to each file, which you can preview and download.

Nothing on this page changes data. To add, edit or remove a record or a file, use the app it belongs to, or ask your agent. Columns that hold secrets, such as share-link tokens and passwords, read as hidden on the page and in every download. Your agent's own working files are in its Files area.

Download and export#

Download CSV on a table saves all of its rows. Export all builds one ZIP in the background: a CSV for every table, a description of their columns, and the workspace's files when they total 2 GB or less. Past that, the ZIP lists the files instead and you download them from Files. You get a notification when the export is ready, and it stays on the page for 7 days. A new export replaces the last one.

Plan allowances#

Your plan includes a storage allowance. If uploads or generated files fail at a limit, review usage and decide what to retain or whether to change the plan. Credits and storage are separate allowances; buying credits does not itself add storage.

Before removing data#

Check which app or record references a file and whether it must be retained. Remove content through the app that owns it, using its archive or trash action when that is the intended workflow. Permanent deletion can affect links and records that still refer to the content.

For access changes, use Permissions rather than deleting records to hide them from a person.